FYE 2025 Daily Emails
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| Date | Reminders |
|---|---|
July 1 | Today, July 1 at 5 p.m. is the deadline for any handdrawn payroll checks to be recorded in FY2025 (OC 06/26/25). Starting today, please pay extra attention to the dates used for your journals. Journals in FIN default to the current date. Remember to change the journal date of 07/xx/2025 to 06/30/2025 for June journals. If you are working ahead, the actuals ledger for FY26 is now open, so you can create FY26 journals. **REMINDER** Continue to post your JEs in period 12 as a non-adjusting entry through Thursday, July 3. While period 996 has been opened for the Denver/Anschutz campus, we should not be creating these adjusting entries just yet. All cash receipts received at the Office of Cash Management (OCM) on June 30 will be processed as FY25 business. Cash received before midnight on June 30 that missed the OCM cash deposit deadline should be immediately deposited and manually accrued by the department. Contact your campus accountant if you have any questions. Invoices sent to the PSC at apinvoice@cu.edu by noon on July 2 are automatically considered FY25 business and will be accrued. Invoices for FY26 business should not be sent to the PSC until July 7 or later. Continue to itemize and allocate FY25 procurement card transactions. Please note that all FY25 procurement card transactions that missed the posting deadline of June 20 should be assigned, allocated and itemized (if not submitted and approved) on an expense report by Thursday, July 3 at 6 p.m. This ensures that assigned transactions will end up in the correct SpeedType and account code. Transactions that remain unassigned will wind up in default SpeedTypes and account codes, neither of which may be appropriate. On Friday, July 11, you can see the effects of the procurement card and Marketplace accrual entries on your financial statements. If you find errors, you can create accrual JEs to adjust for the effects of any incorrectly accrued transactions. I encourage you to review the or contact your campus accountant if you are unsure about the best way to make these corrections. Your FY25 encumbrances should have been cleared and rolled to FY26 where appropriate (except manual encumbrances). If you run a June report today, you should not see PO or payroll encumbrances (other than project speedtypes). POs and SPOs will roll into FY26 as long as there is more than $1 balance remaining. If there is no balance, they will not roll forward and cannot be used for payments in FY26. Tomorrow, July 2 at noon. Invoices sent to the PSC at apinvoice@cu.edu by noon on July 2 are automatically considered FY25 business and will be accrued. Invoices for FY26 business should not be sent to the PSC until July 7. Tomorrow, July 2 at 6 p.m. is the last day to provide campus approval for PVs in CU Marketplace for FY25. Thursday, July 3 at 6 p.m. is 1st Campus Close (Period 12). Journals must be approved by 6 p.m. to be posted for first close. June journals that are not approved in time for first close will automatically carry into period 996. Thursday, July 3 at 6 p.m. is the last day to allocate procurement card reports for accrual. Monday, July 7 is the deadline to send final inventory reports and adjustments to CCO (carolyn.ivey@colorado.edu). |
June 30 | Today, June 30, is the last business day of the 2025 fiscal year! Today at noon is the deadline to submit requests to cancel AP checks - send to apinvoice@cu.edu. All business transactions completed by midnight must be recorded as FY25 activity in the correct SpeedType and account code. As a general reminder: Revenue - All goods and services provided to external customers by midnight tonight must be recorded as revenue. The corresponding receivable should be recorded if cash has not yet been received. All goods and services provided to other CU departments should be recorded as interdepartmental revenue. Expenses - All goods and services received by midnight must be recorded as expenses in the Finance System for FY25. You may need to create an accrual JE if payment has not yet been processed and the transaction is not in CU Marketplace to accrue. Journals - Journal creators and approvers, please be proactive with your journals during this time of year. Creators, let your approver know when a journal is ready. If a journal is not valid, delete it or save it to be finished later. Approvers, go into the Finance System and review those journals awaiting your review and take appropriate action. If journals include funds 30/31/33/34 SpeedTypes, remember the departmental approval needs to take place before CCO can review or provide secondary approval. Below is a quick reference list of today's tasks. Please also review the for comprehensive details about each deadline or task that must be completed for year-end.
Tomorrow, July 1 at 5 p.m. is the deadline for any handdrawn payroll checks to be recorded in FY2025 (OC 06/26/25). Wednesday, July 2 at noon. Invoices sent to the PSC at apinvoice@cu.eduÌý²ú²â noon on July 2 are automatically considered FY25 business and will be accrued. Invoices for FY26 business should not be sent to the PSC until July 7. Wednesday, July 2 at 6 p.m. is the last day to provide campus approval for PVs in CU Marketplace for FY25. Thursday, July 3 at 6 p.m. is 1st Campus Close (Period 12). Journals must be approved by 6 p.m. to be posted for first close. June journals that are not approved in time for first close will automatically carry into period 996. Thursday, July 3 at 6 p.m. is the last day to allocate procurement card reports for accrual. Monday, July 7 is the deadline to send final inventory reports and adjustments to CCO (carolyn.ivey@colorado.edu). |
June 27 | Monday, June 30 is the last business day of the fiscal year. Consult the to help ensure you do not miss any critical items. Monday, June 30 at noon is the deadline to submit requests to cancel AP checks - send to apinvoice@cu.edu. Tuesday, July 1 at 5 p.m. is the deadline for any handdrawn payroll checks to be recorded in FY2025 (OC 06/26/25). Wednesday, July 2 at noon. Invoices sent to the PSC at apinvoice@cu.edu by noon on July 2 are automatically considered FY25 business and will be accrued. Invoices for FY26 business should not be sent to the PSC until July 7. Wednesday, July 2 at 6 p.m. is the last day to provide campus approval for PVs in CU Marketplace for FY25. Thursday, July 3 at 6 p.m. is 1st Campus Close (Period 12). Journals must be approved by 6 p.m. to be posted for first close. June journals that are not approved in time for first close will automatically carry into period 996. Thursday, July 3 at 6 p.m.Ìýis the last day to allocate procurement card reports for accrual. Monday, July 7 is the deadline to send final inventory reports and adjustments to CCO (carolyn.ivey@colorado.edu). |
June 26 | Today, June 26 at 6 p.m.Ìýis the deadline for fund 3x journals and PETs from departments for 1st Close (Period 12). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction:
For fund 30/31/33/34 JEs, please ensure the header description includes what is being moved, why it wasn’t charged to the correct SpeedType originally, and an affirmation that the transaction benefits the receiving SpeedType. Don’t forget to attach all appropriate documentation, including an m-Fin Financial Detail clearly identifying the expenses that are moving for sponsored project JEs. Also, try to separate fund 30/31/33/34 transactions from others. For further information on fund 30/31/33 JEs, please visit the cost transfer policy and guidance ±è²¹²µ±ð.Ìý For sponsored project PETs, please make sure you check the summary tab to ensure SpeedType totals are what was intended. Make sure the answers to grant questions reflect why you are moving the expense and how the change benefits the project/award. If the payroll is from 180+ days in the past, a PI-signed or e-signed statement is required. Finally, ensure the SpeedType has sufficient funds. Ìý Today, June 26 at 5 p.m. is the deadline to upload and approve time, and complete approval of Position Data, Funding, and Job Data for biweekly pay period ending 6/21/25. |
June 25 | Today, June 25 at 4:30 p.m. is the Bursar’s cutoff for check refunds, direct deposit refunds, demand warrants, and refund cancellations. Tomorrow, June 26 at 6 p.m.Ìýis the deadline for fund 3x journals and PETs from departments for 1st Close (Period 12). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction:Ìý
Tomorrow, June 26 at 5 p.m. is the deadline to upload and approve time, and complete approval of Position Data, Funding, and Job Data for biweekly pay period ending 6/21/25. June 30 is the last business day of the fiscal year.ÌýConsult the to help ensure you do not miss any critical items.Ìý |
June 24 | Tomorrow, June 25 at 4:30 p.m. is the Bursar’s cutoff for check refunds, direct deposit refunds, demand warrants, and refund cancellations. Thursday, June 26 at 6 p.m.Ìýis the deadline for fund 3x journals and PETs from departments for 1st Close (Period 12). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction:Ìý
For fund 30/31/33/34 JEs, please ensure the header description includes what is being moved, why it wasn’t charged to the correct SpeedType originally, and an affirmation that the transaction benefits the receiving SpeedType. Don’t forget to attach all appropriate documentation, including an m-Fin Financial Detail clearly identifying the expenses that are moving. Also, try to separate fund 30/31/33/34 transactions from others. For further information on fund 30/31/33 JEs, please visit the cost transfer policy and guidance page. For sponsored project PETs, please make sure you check the summary tab to ensure SpeedType totals are what was intended. Make sure the answers to grant questions reflect why you are moving the expense and how the change benefits the project/award. If the payroll is from 180+ days in the past, a PI-signed or e-signed statement is required. Finally, ensure the SpeedType has sufficient funds.Ìý Check for unposted journals that you need to correct, validate, and submit for approval. Refer to the cost transfers page for additional information on sponsored project journals. Ìý Thursday, June 26 at 5 p.m. is the deadline to upload and approve time, and complete approval of Position Data, Funding, and Job Data for biweekly pay period ending 6/21/25. |
June 23 | Today, June 23 at noonÌýis the CUF deadline for gift transfer requests greater than or equal to $500,000 for the June 30 wire. Requests received after this cutoff will be processed as FY26 business. Although most CUF gift fund transfers occur automatically in the Finance System, the is still required to:
Contact accounting@cufund.org or the if you have questions. Wednesday, June 25 at 4:30 p.m. is the deadline with the Bursar’s Office for check refunds, direct deposit refunds, demand warrants, and refund cancellations. Thursday, June 26 at 6 p.m.Ìýis the deadline for fund 3x journals and PETs from departments for 1st Close (Period 12). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction:Ìý
Check for unposted journals that you need to correct, validate, and submit for approval. Refer to the cost transfers page for additional information on sponsored project journals.Ìý Thursday, June 26 at 5 p.m. is the deadline to upload and approve time, and complete approval of Position Data, Funding, and Job Data for biweekly pay period ending 6/21/25. Reminders If you missed the post/pay deadline for procurement card transactions (June 20), you have until July 3 at 6 p.m. to assign, allocate, and itemize procurement card transactions for accurate accrual. A transaction is accrued based on its allocation and itemization status at the deadline. To ensure the best accrual possible, transactions should additionally be submitted and/or approved, though this is not required to be completed by July 3. Refer to theÌý2025 Fiscal Year-End page for more information on the logic behind the accrual. |
June 20 | Today, June 20 at 6 p.m. is the last day to provide any changes to June FY25 allocations to Maggie Young. Today, June 20 is the last day to provide campus approval for procurement card reports in Concur to ensure payment in FY25 (the rest will be accrued). Today, June 20 the Payroll Register Report for the monthly pay period ending 6/30, that pays on 6/30, is now available. Monday, June 23 at noon is the CUF deadline for gift transfer requests greater than or equal to $500,000 for the June 30 wire. Requests received after this cutoff will be processed as FY26 business. Although most CUF gift fund transfers occur automatically in the Finance System, the is still required to:
Contact accounting@cufund.org or the if you have questions.Ìý Wednesday, June 25 at 4:30 p.m. is the deadline with the Bursar’s Office for check refunds, direct deposit refunds, demand warrants, and refund cancellations. Thursday, June 26 at 6 p.m. is the deadline for fund 3x journals and PETs from departments for 1st Close (Period 12). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction: Ìý
Check for unposted journals that you need to correct, validate, and submit for approval. Refer to the cost transfers page for additional information on sponsored project journals.Ìý Thursday, June 26 at 5 p.m. is the deadline to upload and approve time, and complete approval of Position Data, Funding, and Job Data for biweekly pay period ending 6/21/25 If you miss the post/pay deadline for procurement card transactions, you have until July 3 at 6 p.m. to assign, allocate, and itemize procurement card transactions for accurate accrual. A transaction is accrued based on its allocation and itemization status at the deadline. To ensure the best accrual possible, transactions should additionally be submitted and/or approved, though this is not required to be completed by July 3. Refer to the 2025 Fiscal Year-End page for more information on the logic behind the accrual. |
June 18 | Friday, June 20 at 6 p.m.Ìýis the last day to provide any changes to June FY25 allocations to Maggie Young.Ìý Friday, June 20 is the last day to provide campus approval for procurement card reports in Concur to ensure payment in FY25 (the rest will be accrued). Monday, June 23 at noon is the CUF deadline for gift transfer requests greater than or equal to $500,000 for the June 30 wire.Ìý Wednesday, June 25 at 4:30 p.m. is the deadline with the Bursar’s Office for check refunds, direct deposit refunds, demand warrants, and refund cancellations.Ìý Thursday, June 26 at 6 p.m. is the deadline for fund 3x journals and PETs from departments for 1st Close (Period 12). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction: Ìý
For fund 30/31/34 JEs, please ensure the header description includes what is being moved, why it wasn’t charged to the correct SpeedType originally, and an affirmation that the transaction benefits the receiving SpeedType. Don’t forget to attach all appropriate documentation, including an m-Fin Financial Detail clearly identifying the expenses that are moving for sponsored project JEs. Also, try to separate fund 30/31/34 transactions from others. For further information on fund 30/31/34 JEs, please visit the cost transfer policy and guidance page. Check for unposted journals that you need to correct, validate, and submit for approval.Ìý For sponsored project PETs, please make sure you check the summary tab to ensure SpeedType totals are what was intended. Make sure the answers to grant questions reflect why you are moving the expense and how the change benefits the project/award. If the payroll is from 180+ days in the past, a PI-signed or e-signed statement is required. Finally, ensure the SpeedType has sufficient funds.ÌýÌý |
June 17 | Today, June 17 is the last day to submit new org requests or other changes to the org tree for FY25. Please send requests toÌýaccounting@colorado.edu. Friday, June 20 at 6 p.m.Ìýis the last day to provide any changes to June FY25 allocations to Maggie Young.Ìý Friday, June 20 is the last day to provide campus approval for procurement card reports in Concur to ensure payment in FY25 (the rest will be accrued). Monday, June 23 at noon is the CUF deadline for gift transfer requests greater than or equal to $500,000 for the June 30 wire. Requests received after this cutoff will be processed as FY26 business. Although most CUF gift fund transfers occur automatically in the Finance System, the is still required to:
Contact accounting@cufund.org or the if you have questions.Ìý Wednesday, June 25 at 4:30 p.m. is the deadline with the Bursar’s Office for check refunds, direct deposit refunds, demand warrants, and refund cancellations.Ìý |
June 16 | Tomorrow, June 17 is the deadline for departments to submit any requested reorgs, new orgs, or changes to the org tree for FY25. Please send requests to accounting@colorado.edu. Friday, June 20 at 6 p.m. is the last day to provide any changes to June FY25 allocations to Maggie Young.Ìý Friday, June 20 is the last day to provide campus approval for procurement card reports in Concur to ensure payment in FY25 (the rest will be accrued). |
June 13 | Today, June 13 at 4 p.m. is the deadline to submit late pay and hourly to work-study transfer requests to the Student Employment Office. Completion of the Late Pay/Hourly to Work-study Transfer request form (found on the Student Employment website ) does not guarantee that a transfer will occur. Late pay and hourly to work-study transfers are contingent upon the availability of funds and student eligibility. Due to the timing, late pay/hourly to work-study transfer requests are generally unable to be processed for the 6/21/25 or 7/05/25 pay periods. However, you can contact Brenda Duran in the Student Employment Office at 303-492-3548 or brenda.duran@colorado.edu to see if an exception can be made. Today, June 13 at 6 p.m. is the last day to provide departmental approval for both employee and non-employee travel and expense reimbursements in Concur to ensure payment in FY25. Today, June 13 at 6 p.m. is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY25. For purchasing and payment in CU Marketplace, external suppliers need to complete registration in theÌý. For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the supplier’s W-9/W-8 forms with the PA/SSP forms and submit them to the PSC by this day - apinvoice@cu.edu. Today, June 13 at 6 p.m. is the last day to provide campus approval for payment vouchers (PV) in CU Marketplace to ensure payment in FY25. This is also the last day to submit vendor invoices and paper forms, including Payment Authorizations (PA), Non-employee Reimbursement International (NRI) and Study Subject Payments (SSP), to apinvoice@cu.edu to ensure payment in FY25. This includes PA forms to replenish petty cash. Today, June 13 at 6 p.m. is the last day to close POs so they do not roll forward to FY26 and to request increases to SPOs. Send requests to changeorder@cu.edu. Remember that SPOs that need to roll forward to FY26 must have at least a $1 balance. Tuesday, June 17 is the deadline for departments to submit any requested reorgs, new orgs, or changes to the org tree for FY25. Please send requests to accounting@colorado.edu. Thursday, June 19 is the Juneteenth Holiday – Please consider this in your FYE plans and enjoy the holiday! Friday, June 20 at 6 p.m. is the last day to provide any changes to June FY25 allocations to Maggie Young. Friday, June 20 is the last day to provide campus approval for procurement card reports in Concur to ensure payment in FY25 (the rest will be accrued). These post and pay deadlines are the dates to target for June (and earlier) expenses. Refer to OUC’s page for more information about these and other procurement posting and accrual deadlines.Ìý Monday, June 23 at noon is the CUF deadline for gift transfer requests greater than or equal to $500,000 for the June 30 wire.Ìý Remember to visit CCO’s 2025 Fiscal Year-End page frequently for up-to-date information, the fiscal year-end calendar, valuable resources and an archive of the daily emails. Now is a good time to review the year-end checklist on pages 8 and 9 of the . If you have any questions, don’t hesitate to reach out to your campus accountant. |
June 12 | Today, June 12 at 5 p.m. is the deadline for approval of Position Data, Funding, and Job Data for the biweekly pay period ending 6/7/25. Tomorrow, June 13 at 6 p.m. is the last day to provide campus approval for both employee and non-employee travel and expense reimbursements in Concur to ensure payment in FY25. Tomorrow, June 13 at 6 p.m. is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY25. For purchasing and payment in CU Marketplace, external suppliers need to complete registration in the . For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the supplier’s W-9/W-8 forms with the PA/SSP forms and submit to the PSC by this day - apinvoice@cu.edu. Tomorrow, June 13 at 6 p.m. is the last day to provide campus approval for payment vouchers (PV) in CU Marketplace to ensure payment in FY25. This is also the last day to submit vendor invoices and paper forms, including Payment Authorizations (PA), Non-employee Reimbursement International (NRI) and Study Subject Payments (SSP), to apinvoice@cu.edu to ensure payment in FY25. This includes PA forms to replenish petty cash. Tomorrow, June 13 at 6 p.m. is the last day to close POs so they do not roll forward to FY26 and to request increases to SPOs. Send requests to changeorder@cu.edu. Remember that SPOs that need to roll forward to FY26 must have at least a $1 balance. Tomorrow, June 13 at 4 p.m. is the deadline to submit late pay and hourly to work-study transfer requests to the Student Employment Office. Completion of the Late Pay/Hourly to Work-study Transfer request form (found on the Student Employment website ) does not guarantee that a transfer will occur. Late pay and hourly to work-study transfers are contingent upon the availability of funds and student eligibility. Due to the timing, late pay/hourly to work-study transfer requests are generally unable to be processed for the 6/21/25 or 7/05/25 pay periods. However, you can contact Brenda Duran in the Student Employment Office at 303-492-3548 or brenda.duran@colorado.edu to see if an exception can be made. |
June 11 | Tomorrow, June 12 at 5 p.m. is the deadline for approval of Position Data, Funding, and Job Data for the biweekly pay period ending 6/7/25. Friday, June 13 at 6 p.m. is the last day to provide campus approval for both employee and non-employee travel and expense reimbursements in Concur to ensure payment in FY25. Friday, June 13 at 6 p.m. is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY25. For purchasing and payment in CU Marketplace, external suppliers need to complete registration in the . For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the supplier’s W-9/W-8 forms with the PA/SSP forms and submit to the PSC by this day - apinvoice@cu.edu.Ìý Friday, June 13 at 6 p.m. is the last day to provide campus approval for payment vouchers (PV) in CU Marketplace to ensure payment in FY25. This is also the last day to submit vendor invoices and paper forms, including Payment Authorizations (PA), Non-employee Reimbursement International (NRI) and Study Subject Payments (SSP), to apinvoice@cu.edu to ensure payment in FY25. This includes PA forms to replenish petty cash.Ìý Friday, June 13 at 6 p.m. is the last day to close POs so they do not roll forward to FY26 and to request increases to SPOs. Send requests to changeorder@cu.edu. Remember that SPOs that need to roll forward to FY26 must have at least a $1 balance.Ìý These post and pay deadlines are the dates to target for June (and earlier) expenses. Refer to OUC’s page for more information about these and other procurement posting and accrual deadlines. |
June 10 | Today, June 10 is the deadline for departments to submit new account code requests FY25. Please send requests to accounting@colorado.edu. Ìý Friday, June 13 at 4 p.m. is the deadline to submit late pay and hourly to work-study transfer requests to the Student Employment Office. Completion of the Late Pay/Hourly to Work-study Transfer request form (found on the Student Employment website ) does not guarantee that a transfer will occur. Late pay and hourly to work-study transfers are contingent upon the availability of funds and student eligibility. Due to the timing, late pay/hourly to work-study transfer requests are generally unable to be processed for the 6/21/25 or 7/05/25 pay periods. However, you can contact Brenda Duran in the Student Employment Office at 303-492-3548 or brenda.duran@colorado.edu to see if an exception can be made.Ìý Ìý Remember to visit CCO’s 2025 Fiscal Year-End page frequently for up-to-date information, the fiscal year-end calendar, valuable resources and an archive of the daily emails. Now is a good time to review the year-end checklist on pages 8 and 9 of the . If you have any questions, don’t hesitate to reach out to your campus accountant. |
June 9 | Tomorrow, June 10, is the deadline for departments to submit new account code requests for FY25. Please send requests to accounting@colorado.edu. Ìý Thursday, June 12 at 5 p.m. is the deadline for approval of Position Data, Funding, and Job Data for the biweekly pay period ending 6/7/25. Friday, June 13 at 6 p.m. is the last day to provide departmental approval for both employee and non-employee travel and expense reimbursements in Concur to ensure payment in FY25. Friday, June 13 at 6 p.m. is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY25. For purchasing and payment in CU Marketplace, external suppliers need to complete registration in the CU Supplier Portal. For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the supplier’s W-9/W-8 forms with the PA/SSP forms and submit them to the PSC by this day - apinvoice@cu.edu.Ìý Friday, June 13 at 6 p.m. is the last day to provide campus approval for payment vouchers (PV) in CU Marketplace to ensure payment in FY25. This is also the last day to submit vendor invoices and paper forms, including Payment Authorizations (PA), Non-employee Reimbursement International (NRI) and Study Subject Payments (SSP), to apinvoice@cu.edu to ensure payment in FY25. This includes PA forms to replenish petty cash. Friday, June 13 at 6 p.m. is the last day to close POs so they do not roll forward to FY26 and to request increases to SPOs. Send requests to changeorder@cu.edu. Remember that SPOs that need to roll forward to FY26 must have at least a $1 balance. |
June 6 | Today, June 6, the General Fund continuing budget plans in Anaplan are due.Ìý Plan ahead for smooth sailing through year-end. It is better to create your JEs and PETs for funds 30/31/34 transactions earlier rather than later. This will ensure posting in the current fiscal year and avoid any last-minute delays. Please refer to the instructions on the webpage. The use of these instructions may help speed the approval process. Note that fund 30, 31 and 34 (gift) JEs need departmental approval before CCO will review them. We process roughly three times the normal number of JEs for June and appreciate your help during this extra busy time of the year.Ìý Please continue to review May reports to identify and clean up any errors. Tuesday, June 10 is the deadline for departments to submit new account code requestsÌýfor FY25. Please send requests to accounting@colorado.edu.Ìý Thursday, June 12 at 5 p.m. is the deadline for approval of Position Data, Funding, and Job Data for biweekly pay period ending 6/7/25.Ìý Friday, June 13 at 6 p.m. is the last day to provide departmental approval for both employee and non-employee travel and expense reimbursements in Concur to ensure payment in FY25. Ìý Ìý Ìý Ìý Friday, June 13 at 6 p.m. is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY25. For purchasing and payment in CU Marketplace, external suppliers need to complete registration in the CU Supplier Portal. For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the supplier’s W-9/W-8 forms with the PA/SSP forms and submit them to the PSC by this day - apinvoice@cu.edu. Friday, June 13 at 6 p.m. is the last day to provide campus approval for payment vouchers (PV) in CU Marketplace to ensure payment in FY25. This is also the last day to submit vendor invoices and paper forms, including Payment Authorizations (PA), Non-employee Reimbursement International (NRI) and Study Subject Payments (SSP), to apinvoice@cu.edu to ensure payment in FY25. This includes PA forms to replenish petty cash. Friday, June 13 at 6 p.m. is the last day to close POs so they do not roll forward to FY26 and to request increases to SPOs. Send requests to changeorder@cu.edu. Remember that SPOs that need to roll forward to FY26 must have at least a $1 balance.Ìý Friday, June 13 at 4 p.m. is the deadline to submit late pay and hourly to work-study transfer requests to the Student Employment Office. Completion of the Late Pay/Hourly to Work-study Transfer request form () does not guarantee that a transfer will occur. Late pay and hourly to work-study transfers are contingent upon the availability of funds and student eligibility. Due to the timing, late pay/hourly to work-study transfer requests are generally unable to be processed for the 6/21/25 or 7/05/25 pay periods. However, you can contact Brenda Duran in the Student Employment Office at 303-492-3548 or brenda.duran@colorado.edu to see if an exception can be made. |
June 5 | To our campus partners: This is the first fiscal year-end email update to remind everyone of the tasks to be completed in preparation for the fiscal year-end close. These daily updates will contain instructions, information, due dates and deadlines to help get us through the large and complex undertaking that is fiscal year-end. These emails are intended to provide timely information and effective coordination to help us work together for a successful close. As always, thank you for your valuable assistance during this annual event.Ìý Reminder June 2 was the beginning of the FOPP/ST inactivation moratorium. You can continue to send in requests for inactivations and they will be added to the queue and addressed when the moratorium ends on August 6. Looking Ahead Tomorrow, June 6, the General Fund continuing budget plans in Anaplan are due.Ìý Tuesday, June 10 is the deadline for departments to submit new account code requests for FY25. Please send requests to accounting@colorado.edu.Ìý As you review your May statements to identify and correct problems, verify balances and make any necessary adjustments, here are a few things to keep in mind:
The 2025 Fiscal Year-EndÌýwebpage is the primary source for up-to-date information, valuable resources and an archive of the daily emails. The page also includes CU Boulder’s fiscal year-end calendar which provides specific action items, responsibilities and deadlines. Please note that the most current information available will be posted to the website, with the daily emails serving to highlight any significant updates. We look forward to working with you throughout the process. Please contact yourÌýcampus accountant if you have questions or would like assistance.Ìý |